RCC Annual General Meeting 2017
Thursday, 20th April from 20:00
The Regents Canoe Club Annual General Meeting is an annual meeting of the club’s membership to review the club’s and Management Committee’s activities over the past year and to provide direction for the club for the coming year.
To find out how to stand for a Management Committee position or find out about any of the agenda items, click the links below:
Review of club’s financial report
The annual accounts for the club will be reviewed with an opportunity to ask questions about any particular items or the general overview of the club’s financial position.
The appointment of the auditor for the club’s accounts for the next year will also take place.
Election of the new Management Committee for 2017/18
The AGM will see the election of the 2017/2018 Management Committee. All posts become vacant at the AGM.
You don’t need to be an expert paddler to be on the Committee; new members with new ideas are great and it’s a good chance for you to get to know other club members and be at the centre of what’s happening. We have a wide variety of people on the Committee, ranging from people who have been with the club for a number of years, to people who are much newer to paddling and to the club. It’s good to have a mix.
If you’d like to stand or nominate another member to stand for a post, it’s pretty simple. You need to send an email to Sean [email protected] in advance of the AGM. Please consider standing. Helping to run the club is hugely rewarding and it’s great to have new blood on board. The deadline for nominations is Sunday, 16th April at 17:00. Details of how to do this are below.
Voting at the AGM
The AGM is the chance for you to have your say about the running of the club so it’s really important to attend. You’ll be able to hear what we’ve been up to this year and what we hope to do in the future. Votes are through a show of hands or, if there’s a contested position, a secret ballot. If you really can’t make it then the club’s constitution does allow for proxy votes. This means picking someone to vote on your behalf. This is not the same as a ‘postal’ or written vote in absentia. A proxy vote means that a member is entitled to appoint another member as his / her proxy to vote instead of him / her. The proxy voter will take your place on the evening in the event of a vote i.e. they will cast their own vote and a vote on your behalf. The instrument of proxy must be in writing and sent (via email) to Sean [email protected] by Monday, 17th April at 21:00.
Management Committee Roles
There are ten roles on the Management Committee. Each position becomes available at the Annual General Meeting:
- Safety & Training Officer
- Equipment Officer
- Membership Secretary
- Communications Officer
- Non-Portfolio Officer 1
- Non-Portfolio Officer 2
- Non-Portfolio Officer 3
How to stand for the Management Committee
All Management Committee posts are all voluntary. While the jobs are not onerous, some are more of a time commitment than others and certain positions do require a fair amount of time and effort. Please feel free to speak to any current or past Committee members if you wish to get more of an idea of what’s involved. Their contact details and other Committee information can be found at www.regentscanoeclub.co.uk/committee
Anyone wishing to stand for a role on the Committee (including anyone currently in post) needs two other club members to “nominate” and “second” them for the post. Confirm with the person who is nominating/seconding you, or the person you are nominating, and send details to Sean ([email protected]) before 17:00 on Sunday, 16th of April, stating:
- the person standing and the post they are standing for
- who is nominating
- who is seconding the nomination
This notification can come from any of the three (person standing, nominator or seconder) as long as all three will attend the AGM. Nominators, seconders or nominees unable to attend must contact Sean before the meeting at [email protected]
Nominations will be accepted on the night for any posts where no advance nominations have been received.
Nominees can be nominated for as many posts as they like. However, if they are voted into a post, their nomination for all other posts will be revoked. If this means another role has no nominations in advance, nominations will be called from the floor.
We will let all club members know who is running for all posts on Monday, 17th April.
Any Other Business (AOB)
Any fully paid up member may propose items for consideration not already on the agenda.
These MUST be made in writing to the Chair before 21:00 on Sunday, 16th April. Time permitting and at the discretion of the Chair, additional AOBs may be called from the floor on the night.