Regents Canoe Club Annual General Meeting 2018
Thursday, 19th April from 20:00
The Regents Canoe Club Annual General Meeting is an annual meeting of the club’s membership to review the club’s and Management Committee’s activities over the past year and to provide direction for the club for the coming year.
To find out how to stand for a Management Committee position or find out about any of the agenda items, click the links below:
Reports from Committee members
Each member of the Committee will provide a brief summary of the activities they performed on behalf of the club over the last year
Review of club’s financial report
The annual accounts for the club will be reviewed with an opportunity to ask questions about any particular items or the general overview of the club’s financial position.
The appointment of the auditor for the club’s accounts for the next year will also take place.
Election of the new Management Committee for 2018/19
The following nominations for Committee positions were received during the nomination period:
Chair: Kate Balderson, Mark Donaldson
Secretary: Mark Donaldson
Treasurer: Simon Drayson
Safety and Training Officer: Clarissa Horilczenko
Equipment Officer: Kate Balderson
Membership Officer: Liza Sumpter
Communications Officer: Ben Doran
Non-Portfolio Officer: Steven Betts, Christine Dove, David Hill, Moke Wall
Please take note of the following considerations:
Nominations can only be taken during the meeting for positions where no nomination has been received in advance, or where a position is unfilled because a previously nominated person is unable to take that position.
In the event of a contested position, each candidate will be given the opportunity to address the meeting, followed by questions being taken from the floor. The vote will then be taken by secret ballot.
Voting at the AGM
The AGM is the chance for you to have your say about the running of the club so it’s really important to attend. You’ll be able to hear what we’ve been up to this year and what we hope to do in the future. Votes are through a show of hands or, if there’s a contested position, a secret ballot.
If you cannot attend the meeting in person, the club’s constitution does allow for proxy vote – this means picking someone to vote on your behalf. The member giving their proxy accepts that their proxy will vote in the meeting according to their own conscience. The proxy nominator has no right to instruct their proxy to vote a certain way on any item – they are simply giving their opportunity to vote to their proxy.
The instrument of proxy must be in writing and sent (via email) to Olga firstname.lastname@example.org prior to the start of the AGM – please do consider sending any proxy instructions by Wednesday evening if possible.
Any Other Business (AOB)
Any fully paid up member may propose items for consideration not already on the agenda.
These MUST be made in writing to the Chair email@example.com before 21:00 on Wednesday, 18th April. Time permitting and at the discretion of the Chair, additional AOBs may be called from the floor on the night.